In the Production Department, you play a vital role as a Stage Tech Coordinator, specialising in the intricate coordination of technical elements for assigned stages. Your responsibilities encompass ensuring the flawless integration of audio and visual equipment, overseeing on-stage technology, and providing crucial support for a smooth technical execution. You’re instrumental in the creation of run sheets, scheduling creative cues, and supervising sound, lighting, media and camera operators. With a meticulous approach, technical expertise, and problem-solving skills, you contribute significantly to the overall quality of live events.

Key Responsibilities

Pre-Convention

• Collaborate with other departments and stakeholders in the planning and specification of AV and stage equipment needs.
• Develop an inventory list of AV equipment for the designated stage, considering technical feasibility and budget constraints.
• Create AV cues and integrate them into stage run sheets.
• Participate in the review and management of digital assets.
• Anticipate potential AV issues and devise contingency plans for seamless event execution.

On the Day

• Oversee timely stage build and AV setup as per specifications.
• Participate in rehearsals with performers/speakers.
• Participate in morning briefings with the Stage Manager to communicate operational expectations for AV to MCs, Production Staff, and AV operators.
• Supervise and guide contracted AV operators, ensuring they are well-informed of run sheet details and  event schedule. Also act as the liaison between the contractor and other stage stakeholders. 
• Manage time schedules and provide directive sound & lighting cues when necessary.
• Provide technical support during rehearsals and performances, resolving immediate AV-related issues. 
• Monitor and adjust the Audio Visual experience on-the-fly.

 

ESSENTIAL SKILLS & KNOWLEDGE, EXPERIENCE, QUALIFICATIONS

Skills and experience Tech-savvy and familiar with stage production processes. Capability to identify and resolve common AV issues, familiarity with sound and lighting terminology, and communication skills. Ability to swiftly grasp and handle new products or technologies. Availability Contactable at least 2 days per week via email and phone. Attendance at staff meetings and ad hoc coordination workshops. Available in person for convention setup day and the convention days.

DESIRABLE SKILLS, KNOWLEDGE, EXPERIENCE, QUALIFICATIONS

Qualifications (Desirable) Qualifications related to Event Management or similar.  Previous volunteer or coordinator experience. Interested in technology and curating ambiance or sensory environments. Experience with audio & lighting mixers, projector screens, video calls or technical troubleshooting.

Application Form